In event production, countless files often accumulate: presentations, schedules, videos, scripts, technical riders, stage layouts, graphics – and everything in different versions, spread across emails, cloud folders and desktop directories. Anyone who has ever tried to find the “final version” of an important document shortly before an event knows the problem all too well.

This is exactly where the connection between colada.scripts and colada.assets comes in handy, making it a productivity booster for all event planners.

What is colada.assets actually?

colada.assets is the central location for all files relating to an event. It is a smart, structured media library in which:

• Files uploaded,
• versions managed,
• Assign access rights,
• and content can be categorized.

Whether it’s a technical plan, a Keynote presentation, or a video clip—everything is stored centrally and accessible from anywhere, without having to wade through folder structures or email threads.

How does the interaction with colada.scripts work?

colada.scripts is the tool for production plans and cue management. As soon as an event schedule is created, many documents come into play: PowerPoints, videos, lighting plans, music snippets or speaker texts.

Here’s the magic: All files stored in colada.assets can be integrated directly into the production schedule.

That means:

• A cue can reference the exact document, video or graphic that is required for execution.
• The file is not copied, but the process is linked – so the current version always remains accessible.
• Changes to an asset are immediately effective everywhere – even in the player or in print exports.

The advantages for planning and implementation

The combination of colada.scripts and colada.assets offers several advantages that really make a difference in the stressful day-to-day of production:

Centralized file management. No more having ten different versions of files on Dropbox, Google Drive, or USB drives—everything is in one place.

Always up to date. Update once = up to date everywhere. No more version confusion.

Efficiency in preparation. When creating the production plan, relevant files can be pulled directly from colada.assets —this saves time and reduces the risk of errors.

Quick access during live operation. The director or technical crew can immediately see which documents are relevant in the player—with just one click.

Flexible teamwork. Multiple people can work on the event simultaneously—whether on workflows, content, or assets—while accessing the same central database.

An example from practice

Imagine you’re planning a stage show featuring several speakers, a band, a host, and video clips.

The following are located in colada.assets :

• The presentations of the speakers
• The tape intro as an audio file
• A welcome video
• The current site plan of the stage

In colada.scripts, you create your production plan—and link these exact files to the respective cues. If a change occurs (e.g., new slides from the speaker or an updated stage plan), the file is replaced once in colada.assets —and is automatically integrated correctly in all relevant places.

Konkret sieht das im Regieplan zum Beispiel so aus:

Wird eine dieser Dateien in colada.assets ausgetauscht, ist die Cue sofort aktuell – auch im Player und in Print-Exports.

Less Chaos, More Control

The combination of colada.scripts and colada.assets puts an end to paper clutter, file hunting, and version chaos. It creates a seamless bridge between content and workflow, between planning and execution.

For planners, this means:

• A better overview.
• Less search time.
• Better preparation.
• A secure process.

Smart planning is half the battle – and even more so with colada.