1. brief description
colada Session Scanning adds a key feature to the familiar event check-in experience: the scanning of sessions within an event.
One or more scanners can be activated directly in the existing event setup with just one click – for breakout sessions, workshops or theme rooms. This allows event planners and clients to precisely record who was where and when, and gain valuable insights for communication, certification or measuring success.
Simple, quick and typically colada.
2nd use case: What is the benefit for the user (event planner)?
For event planners, session scanning is the key to structured tracking and smart event organization:
- Set up in seconds: A scanner is created with one click – no technical know-how required.
- Flexible use: Ideal for breakout sessions, workshops or VIP areas.
- Full control: real-time insights into visitor flows and session popularity.
- Seamless integration: Session scanning works directly in the existing colada event setup – without additional tools or interfaces.
This allows planners to keep track of visitor interests at all times and dynamically control their event.
3. what is the benefit to the client
For clients, sponsors or event organizers, session scanning opens up new possibilities for measuring success and post-processing:
- Clear insights: Which topics or sessions were particularly popular?
- Lead qualification: Scans can be used to track which guests were interested in certain topics – perfect for follow-ups or personalized communication.
- Certifications & proofs: Ideal for training events or congresses where participation in individual sessions must be documented.
- ROI analysis: The success of individual sessions, speakers or subject areas can be evaluated directly.
This makes session scanning a real value-added tool for data-based event optimization.
4. core functions
- Session scanner with one click: Creation and activation directly in the event backend.
- Any number of scanners: For single or multiple entrances, rooms or sessions.
- Central data collection: All scans converge in real time in the colada system.
- Guest history: Overview of which sessions a guest has attended – directly in the participant profile.
- Session reports: Exportable guest lists per session for evaluation or communication.
- Seamless interaction with the colada check-in system: no media discontinuity, no double data entry.
You can find out more about the general colada check-in in the article Check-In App – onsite check-in made easy.
5. overall benefits for all stakeholders
| Stakeholders | Advantages |
|---|---|
| Event planner | Simple setup, flexible control, real-time overview |
| Clients / Sponsors | Precise data evaluation, measurable success, targeted follow-up |
| Participants | Fast admission, clear structure, certifiable participation |
| Event teams on site | Easy operation, no additional hardware required, stable performance |
| Marketing & Sales | Valuable insights for lead nurturing and campaign planning |
colada ensures that everyone involved benefits from the first scan to the final evaluation.
colada Session Scanning is the smart addition to the classic event check-in.
With minimal effort, it enables event planners, clients and teams to precisely record and analyze session attendance – flexibly, securely and seamlessly integrated into the existing colada ecosystem.
One click. Full transparency. Typical colada.