Flat-rate accounting service

Your event accounts in the professional hands of the colada team
Your event finances are well taken care of by our colada.service team. We will support you with our expertise in the professional handling of your event payments, including account management, invoicing, vouchers, online and bank payments, cash handling and receipts, dunning and debt collection as well as a hotline for all customer inquiries.

The challenge

Event management in all its complexity is a burden that now falls on far fewer shoulders.

The focus must be on the perfect experience before, during and after the event. Concentrating on the front end is an essential and therefore demanding task. To ensure the success of your event, planning before and behind the scenes has to be intermeshed as smoothly as possible.

Virtually nothing causes more stress than possible discrepancies in invoicing, attendance fees that are charged double, missing or wrong amounts, or an incorrect project account.

The solution

The team is here to help you, also with the right applications. Our staff members are your extended finance, accounting and controlling departments – simply for a flat fee per attendee.

Based on the following we will define the desired payment process together:

  • Payment by credit card:
    • Should the guest be able to pay his attendance fee, hotel booking or similar costs by credit card? or
    • By bank transfer or invoice?
  • Account location
    • With colada AG: We will transfer defined amounts to you regularly during or as a single payment after the event.
    • Own account or gateway: We will link the payments in the registration with your data

Our services at a glance:

1. Creation and preparation of the event

Account management Set-up and management of customer or event accounts
Forms Design of invoice forms, receipts, vouchers and other payment documents
Vouchers Numbered vouchers for individuals or groups
Billing Extra resources like hotels or transfers

2. Payment options

Payee Payments via well-known providers such as MasterCard, Visa or PayPal to Checked and collected transfers to you
Payee direct Payments via well-known providers such as MasterCard, Visa or PayPal directly to you, via your own gateway
Bank payment Create and send invoices by mail or letter. Payment directly to you or the colada.service team
Payment on site Cash or online with receipt. Paid directly to you

3. Payment management via

Management of accounts Management of project account(s) with regular reporting
Dunning Preparation and mailing of first and second reminders after missed invoice payment date
Debt collection management Forwarding of necessary documents to a debt collection agency
Customer hotline Telephone support for customers and attendees

4. Event finalisation

Finalise project Complete overview of payment transactions with receipts and refunds, list of reminders and collection orders
Disbursement The checked, documented total will be transferred to you

5. Costs

Basis advanced: payable per transaction
Commission Basic commissions of payment providers
Price Flat rate per paying attendee

Questions? Demo request? Ideas?
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