Your external team onsite

Professional, comprehensive guest management onsite

The challenge

Everything is ready to the last detail – and now the day of the event has come. In the run-up to the event, guest management went smoothly, guests were fully briefed and registered, seating arrangements were made and a reception area set up at the venue.

Now guest management still has to be perfect on site. This works best with trained personnel who know your company, the event and the processes inside out. This way you can avoid waiting times and exceed guests’ expectations with this first, positive impression on arrival at the venue.

As an event manager you always need to keep track of the latest figures, showing you which guests have already arrived, who is at the venue – in breakout sessions, for example, or in the outdoor area.

Keeping track will help you coordinate catering, the seating in all rooms, the safety of attendees and efficiently implement your hygiene concept. Short-term adjustments can thus be avoided or directly enabled.

The solution

With our 360-degree attendee management solution the colada.service team will support you from the registration of attendees at the venue, through admission registration and access control, to detailed real-time reports, adapted to your needs and requirements.

Options of our on-site services:

Solution Implementation
Onsite registration Your guests can be welcomed by us on site as follows:

  • With self-print terminals or at
  • a registration counter with staff who welcome guests with the help of the colada solution;
    • Name tags and badges are printed directly in various formats, for example with bar and QR codes or RFID solutions
    • New registrations, representatives, and accompanying persons are registered in real time and entered in the seating and workshop management and general quota management modules

Do you need an individual solution? Talk to us!

Admission and / or access control
  • Use the colada systems for the precise monitoring of your attendees’ movements, for example for certification, statistics and as evidence that your hygiene concept has been implemented.

This can be done via:

    • Gates – optionally with a screen 
 using QR codes or RFID
    • Mobile use of own iOS devices or rental devices possible
    • Self-Scanning stations – similar to ticket control at the airport
Lead App The colada app offers you fast and convenient options for digital acquisition at trade fairs and congresses:

  • Lead forms can be individually designed
  • the use of your own iOS devices is possible;
  • the registration of new persons is not a problem;
  • Leads are saved locally, which means that editing is possible at any time;
  • the export, for example to Excel, and the deletion of users is possible..

Do you need an individual solution? Talk to us!

Questions? Demo request? Ideas?
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