{"id":3787,"date":"2024-08-28T17:21:15","date_gmt":"2024-08-28T17:21:15","guid":{"rendered":"https:\/\/colada.info\/onsite\/on-site-guest-check-in\/"},"modified":"2025-12-01T07:44:44","modified_gmt":"2025-12-01T07:44:44","slug":"on-site-guest-check-in","status":"publish","type":"onsite","link":"https:\/\/colada.info\/en\/onsite\/on-site-guest-check-in\/","title":{"rendered":"On-site guest check-in"},"content":{"rendered":"\n<p>Checking in guests is and remains an important part of events of all kinds<\/p>\n\n<p>However, there are a variety of use cases for check-in that need to be covered. An important requirement for the perfect check-in solution is therefore flexibility and the ability to track different workflows &#8211; even within an event. <\/p>\n\n<p>The <strong>colada.assistant<\/strong> offers this flexibility by allowing check-ins to be processed by simply configuring all the steps.<\/p>\n\n<p>The highlight? <g id=\"gid_0\">colada.assistant<\/g> is the only solution on the market that allows you to create so-called &#8220;virtual scanners&#8221;, which can be configured individually and are not tied to any hardware system.<br\/>This allows you to combine any number of virtual scanners with different tasks in the same event. All scanners work with the same data and can even access previous scans to perform their own checks and actions.  <\/p>\n\n<p>The <strong>colada.assistant<\/strong> is much more than just a scan tool &#8211; it is part of your event or even your marketing automation.<\/p>\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\">One application for all purposes<\/h2>\n\n<p>Although guest check-in is essential for many events, the reasons and procedures can vary greatly. With the <strong>colada.assistant<\/strong>, we offer an all-in-one solution that can be configured to suit your purpose.   <\/p>\n\n<p>The following scenarios are conceivable<\/p>\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td>1.<\/td><td>Attendance check<\/td><td>Simple, manual control of the guest list<\/td><\/tr><tr><td>2.<\/td><td>Ticketing<\/td><td>Validation of a ticket that can only be used once<\/td><\/tr><tr><td>3.<\/td><td>Entry \/ Exit<\/td><td>Distinguish between entering and leaving an event or area.<br\/>This may be necessary for the following reasons:<br\/>&#8211; Security: To determine who is still in the area.<br\/>&#8211; Statistics: To record the arrival and departure times of guests in order to measure attendance.<\/td><\/tr><tr><td>4.<\/td><td>Area access<\/td><td>Grant individual access to special areas WITHIN an event &#8211; an additional scan for restricted areas such as VIP or athletes&#8217; areas.<\/td><\/tr><tr><td>5.<\/td><td>Session Scanning<\/td><td>Additional scanning beyond the original presence.<br\/>Scan participation in workshops\/breakouts that provide meaningful insights.<\/td><\/tr><tr><td>6.<\/td><td>Scan with additional information<\/td><td>Use welcome screens via scanner to display additional personalized information for guests. These can be customized in terms of content and design. <\/td><\/tr><tr><td>7.<\/td><td>Members only<\/td><td>Manual check-in of guests (face check).<br\/>To do this, staff must have access to the guest list in the scanner app.<\/td><\/tr><tr><td>8.<\/td><td>Action after scanning<\/td><td>After scanning a guest, you can trigger actions such as:<br\/>&#8211; Send an email notification to someone<br\/>&#8211; Print<br\/>&#8211; Open a form for lead generation workflows<\/td><\/tr><tr><td>9.<\/td><td>Scan accompanying persons<\/td><td>Some events have guests with 1-n companions: <br\/>Scanning can start with individual companions or with the main guest<\/td><\/tr><\/tbody><\/table><\/figure>\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\">Accreditation<\/h2>\n\n<p>For certain events, the organizer requires accreditation or the registration of new guests on site. Guests may only enter the event after successful registration, regardless of how. <\/p>\n\n<p>In this case, we offer several solutions:  <\/p>\n\n<ul class=\"wp-block-list\">\n<li>Guest registration via smartphones. We usually provide QR codes with the registration link so that registration can be carried out directly. <\/li>\n\n\n\n<li>Dedicated PC\/tablet hardware with preconfigured registration.<\/li>\n\n\n\n<li>Dedicated, exclusive <strong>colada check-in stations<\/strong> with integrated scanning.<\/li>\n<\/ul>\n\n<p>All these scenarios can be offered in combination with the corresponding print option to print directly after registration.<\/p>\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"337\" src=\"https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/checkinSAP-1024x337.jpg\" alt=\"\" class=\"wp-image-3471\" srcset=\"https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/checkinSAP-1024x337.jpg 1024w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/checkinSAP-300x99.jpg 300w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/checkinSAP-768x253.jpg 768w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/checkinSAP-1536x505.jpg 1536w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/checkinSAP-18x6.jpg 18w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/checkinSAP.jpg 1758w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\">Help desk or service desk<\/h2>\n\n<p>Parallel to check-in, it may be necessary to set up a helpdesk for problem resolution. Guests who do not have a valid QR\/ticket or have other problems can receive help at the helpdesk. This can be operated by customer staff, colada or a combination of these.  <\/p>\n\n<p>In this case, guest data is accessed via <strong>colada.guests<\/strong> and not via <strong>colada.assistant.<\/strong><\/p>\n\n<p><strong>The bottom line is:<\/strong> we have a suitable check-in solution for you.<\/p>\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"501\" src=\"https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/image-24-1024x501.png\" alt=\"\" class=\"wp-image-2594\" srcset=\"https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/image-24-1024x501.png 1024w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/image-24-300x147.png 300w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/image-24-768x376.png 768w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/image-24-1536x752.png 1536w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/image-24-2048x1002.png 2048w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/image-24-18x9.png 18w, https:\/\/colada.info\/wp-content\/uploads\/2024\/08\/image-24.png 2000w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n","protected":false},"featured_media":0,"template":"","meta":{"_acf_changed":false},"tags":[140],"onsite-category":[119],"class_list":["post-3787","onsite","type-onsite","status-publish","hentry","tag-check-in","onsite-category-check-in-app-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>On-site guest check-in - colada<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/colada.info\/en\/onsite\/on-site-guest-check-in\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"On-site guest check-in - colada\" \/>\n<meta property=\"og:description\" content=\"Checking in guests is and remains an important part of events of all kinds However, there are a variety of use cases for check-in that need to be covered. 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