{"id":3812,"date":"2024-08-27T12:42:28","date_gmt":"2024-08-27T12:42:28","guid":{"rendered":"https:\/\/colada.info\/production\/seat-planning-with-colada-designer\/"},"modified":"2025-12-01T07:54:23","modified_gmt":"2025-12-01T07:54:23","slug":"seat-planning-with-colada-designer","status":"publish","type":"production","link":"https:\/\/colada.info\/en\/production\/seat-planning-with-colada-designer\/","title":{"rendered":"Seat planning with colada.designer"},"content":{"rendered":"\n

Hand-knitted solutions for creating table arrangements – such as post-it notes or magnetic boards – are a thing of the past. With colada.designer <\/strong>, every chair, every table, every guest can be planned digitally and controlled live<\/strong>. This is not only professional but also gives you time for the essentials. Misunderstandings can also be avoided. Thanks to the web-based application, you and your team can access the table plan from anywhere. <\/strong> <\/p>\n\n

<\/div>\n\n

The most important functions at a glance<\/h3>\n\n
    \n
  • Creating room elements and floor plans<\/li>\n\n\n\n
  • Free placement of tables in a room<\/li>\n\n\n\n
  • Placement of participants and exhibitors using drag & drop<\/li>\n\n\n\n
  • Visual markings of guest properties<\/li>\n\n\n\n
  • Accompanying persons<\/li>\n\n\n\n
  • Attendance monitoring seamlessly integrated<\/li>\n\n\n\n
  • Planning in a team<\/li>\n\n\n\n
  • Simple operation<\/li>\n\n\n\n
  • Data always up to date – changes possible up to the last second and transparent for everyone<\/li>\n\n\n\n
  • Web-based – no software installation<\/li>\n<\/ul>\n\n
    <\/div>\n\n

    Complete workflow in one system<\/h3>\n\n
    \"\"<\/figure>\n\n
      \n
    • Room and table plans can be easily created using the drawing functions.<\/strong> Depending on the event, different table shapes or rows of seats are available for theater or stadium.<\/li>\n\n\n\n
    • The list of registered guests is available <\/strong>at the same time. The data can be linked accordingly via colada.guests.<\/strong> <\/li>\n\n\n\n
    • Guests can then be transferred to the plan using drag and drop<\/strong>.The current planning status can be made available to all those involved, such as planners, guest managers, external service providers and guests, at any time.<\/li>\n\n\n\n
    • Guests can be checked in on site via QR code scan or manually. <\/strong>The status of checked-in guests can be seen live <\/strong>on the table plan, making work on site much easier.<\/li>\n\n\n\n
    • The colada.designer<\/strong> presence status<\/strong> for each individual seat provides the catering team with important information<\/strong> for allocating the right menu to the right person, live and at any time<\/strong>.<\/li>\n\n\n\n
    • Guests arriving later or no-shows can be entered live at any time.<\/strong><\/li>\n<\/ul>\n\n

      <\/p>\n\n

      <\/div>\n\n
      <\/div>\n\n

      Integration with check-in<\/h3>\n\n

      Guests who have been seated at a table or seat must know where they are sitting. If this information has not already been communicated in advance – in order to make last-minute changes to the tables – it can be communicated directly at check-in via the QR code<\/g>. When the QR code is scanned, the seating information appears automatically. <\/p>\n\n

      Hosts and hostesses in the hall can also use this function, or search directly via iPad in the interactive plan.<\/p>\n\n

      \"\"<\/figure>\n\n
      <\/div>\n\n

      As dynamic as your guests<\/h3>\n\n

      Seating arrangements are a dynamic matter<\/strong>. Suddenly, Ms. M\u00fcller can no longer come with Mr. M\u00fcller, Mr. Borsdorf cancels at short notice and Ms. Erlinger now sits at the table with her competitors – the seating arrangements have to be changed. <\/p>\n\n

      With colada.designer<\/strong>, planners and colleagues on site have a common planning tool <\/strong>and can plan just as dynamically<\/strong> as the conditions at an event change<\/strong>.<\/p>\n\n

      <\/div>\n\n

      Working with roles<\/h3>\n\n

      Seating plans can be divided into areas and colored to make them easier for<\/strong> the planner to handle<\/strong>. <\/p>\n\n

      In addition, these areas can be assigned to guest managers so that they can only edit guests in their area or at their tables. This makes colada.designer<\/strong> a real collaborative application. <\/p>\n\n

        \n
      • Planners<\/strong> can actively work on the plans and guest lists. They have full access to the system. <\/li>\n\n\n\n
      • Guest managers<\/strong> have access to the areas assigned to them. This allows you to assign and remove guests. You cannot change the drawing (placement\/arrangement). <\/li>\n\n\n\n
      • Viewers<\/strong> have read access. They cannot change anything. <\/li>\n<\/ul>\n\n

        <\/p>\n\n

        Licenses are only required for planners and guest managers – viewers are free of charge.<\/strong><\/p>\n\n

        <\/div>\n\n

        Multiple plans per event<\/h3>\n\n

        As always, we at colada think one step ahead<\/strong> and allow the parallel creation of several plans at the same event<\/strong>. This is particularly useful if you have several seatings at the same event with the same guests or have to work in different rooms with different setups. <\/p>\n\n

        <\/div>\n\n

        Conclusion: No more Post-it’s and magnetic boards<\/h3>\n\n

        colada.designer <\/strong>replaces tedious, manual table arrangements with a digital, uncomplicated solution<\/strong>. The placement of guests, tables and chairs can be easily planned and adjusted live. Misunderstandings are avoided, and thanks to the web-based application, the entire team can access the planning at any time and from anywhere – a time-saving and professional solution for any event! <\/p>\n\n

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