The word “agenda” plays a central role in the event industry, albeit with different meanings. At colada, we distinguish between three main types of agendas:

• Personal agenda: Includes the event and visit program as well as the general event agenda over several days.
• Minute-to-minute agenda: Also known as a stage direction or schedule, it defines what happens on stage to the second.
• Conference agenda: Clearly shows which sessions are taking place when and where and which speakers are involved.

Since “agenda” is not just “agenda”, flexible and intelligent solutions are needed to manage them – and that’s exactly what colada offers.

The challenges of traditional agendas

Traditionally, agendas are still often created in Excel or Word, which leads to considerable problems. The agenda has to be created, sent by email, feedback obtained, coordinated with colleagues and service providers, changes incorporated and the cycle starts all over again. As soon as a change is made, everyone involved has to be informed again, which leads to an endless email ping-pong. It becomes particularly stressful when several events are organized at the same time. With colada, this chaos is a thing of the past.

The digital agenda solution from colada

colada offers a smart, digital alternative to the classic agenda. Thanks to our integrated planning tools, a meeting agenda can be created and published online, collaboratively and in real time – with the company’s individual look and feel .

Creation of the agenda

Creating an agenda is very simple and resembles a table, but offers far more options. Days can be created with just a few clicks and detailed agendas with times, descriptions, locations and people involved can be created within the days. In addition, the agenda can be edited by several users at the same time, eliminating the need for constant e-mailing back and forth.

Publication of the agenda

As soon as the content has been finalized, the agenda can be published online with just one click. It is displayed in a user-friendly tabbed view in which each day has its own tab. The design can be flexibly adapted to the customer’s corporate design via CSS.

The big advantage: instead of constantly sending new versions by email, all you need to do is provide the link to the digital agenda. This means that the latest version is always available – without misunderstandings or duplication of work.

PDF version for more flexibility

In addition to the online version, a PDF version can also be generated. As a printed agenda often differs in its presentation, colada offers a PDF designer with which the layout can be flexibly adapted.

Version management with snapshots

A special function within coladas is the snapshot function. Users can save different versions of the agenda and restore them as required. Snapshots are a combination of backup and version management, which offers enormous security, especially for changing event plans.

Conclusion: More efficiency with colada’s digital agenda

colada’s digital agenda saves an enormous amount of time, eliminates sources of error and improves collaboration between event planners, service providers and participants. The ability to provide an up-to-date version at any time makes it the perfect solution for modern event organization.

Say goodbye to email chaos and confusing Excel spreadsheets – colada makes your event planning smarter, faster and more professional!