If you want to organize yourself and your team perfectly, there is no getting around consistent task management. This is also a central component of colada. The big difference to other systems is that colada offers numerous “feeders”. This means that tasks are recorded exactly where they arise, but are managed globally by the respective user.

The basic functions of colada task management

colada has a highly developed task management system that is specially designed for planning multiple projects running in parallel and for collaborating with internal and external stakeholders. The structure is based on classic task management apps and is divided into three main areas:

• Task details
• Sub-tasks
• Workflow and communication

Task details: All important information at a glance

A task in colada contains all the relevant information required for efficient processing:

• Title and description: Clear designation and detailed description of the task.
• Responsibility: Assignment to one or more persons.
• Start and due date: For optimal scheduling.
• Reminders: Automatic reminder emails so you don’t miss deadlines.
• Document management: Direct attachment and management of relevant files.

Thanks to the “Mentioning” feature, colleagues can be actively involved in the communication. Mentioned persons receive automatic notifications by e-mail. Anyone who is not directly mentioned but still wants to track the progress of a task can subscribe to the task and stay informed at all times.

A central element is the task ID, a unique identification number for each task. Users who have already worked with systems such as Jira know how essential these IDs are for traceability and communication within the team. Read more in the article “Gamechanger Task ID”.

Workflow and communication: efficient teamwork

Once the tasks have been recorded, they need to be managed and processed efficiently within the team. colada offers various visualization and communication functions for this purpose:

Task boards – clarity at a glance

The heart of the workflow is the Kanban board, which makes the current status of projects visible at a glance. Tasks can be filtered according to further criteria as required.

If you prefer a time-based display, you can switch to the timeline view. This offers a dynamic timeline with all recorded tasks, ideal for Gantt chart visualizations and long-term planning.

Automated and flexible communication

Communication in colada is largely automatic:

• Mentions: Direct notification of relevant team members.
• Subscriptions: People who are interested in a task but are not directly involved can subscribe to changes.
• Taskboard & Dashboard: If you want to get an overview yourself, you can simply access the taskboard or your personal dashboard.

The global dashboard – everything at a glance

The personal dashboard in colada provides every user with a central overview of all relevant tasks:

• New tasks: Tasks that have been created in the last 48 hours.
• Overdue tasks: Tasks that need to be completed urgently.
• Important tasks: Prioritized tasks that require special attention.

With just one click, users are taken directly to the tasks and can work on them immediately.

Conclusion: Why task management with colada is so effective

colada stands out from other task management tools thanks to its versatile feeders, clear task management and automated communication processes. Thanks to flexible visualizations, intelligent reminders and seamless integration into the daily work routine, colada ensures optimal organization and maximum transparency within the team.

With the right use of the functions, task management in colada becomes a real productivity booster – both for individuals and entire teams. Try it out and experience how efficient task management can be!